ImageĮmployees and customers view a paperless operation favorably as a business that is concerned with the environment and efficiency. Taking this a step further, it means the manufacturing of fewer printers and copiers, and fewer printer cartridges that are manufactured and subsequently discarded. Less paper used means that less paper must be produced, and fewer trees harvested. Benefits of the Paperless OfficeĪside from the cost savings that can be realized from elimination of paper and physical document handling, there are other benefits that drive paperless implementations: 1. This feature alone increases the speed of business, and eliminates lost or overlooked documents. Electronic documents prepared by one department can be automatically routed to the proper employee or group for review and approval, then returned to the source or forwarded to the next party for action. Workflow is a critical advantage of ECM systems. Technology enables intelligent search and retrieval of documents, speeding access and streamlining business functions.Digital storage of documents in electronic “filing cabinets” organized in folders that make documents more accessible and easy to locate.Increased business efficiency through elimination of paper handling and filing activity.Reduction of all paper-related creation and storage costs.There Is a Better WayĮnterprise Content Management (ECM) includes digital transformation of paper documents and provides many advantages: Every hour spent managing paper is time not spent on more important functions such as working with customers and increasing sales. Manual handling of documents reduces business efficiency and slows the speed of your operation. Space – file cabinets, secure storage areas, and even off-site storage for documents that require long-term retention for business or legal reasons.Supplies – paper, ink and toner, fuser, folders and binders for storing documents, and more.Equipment – printers and copiers that require power, space, and regular maintenance.These activities cost you time and money in many ways: Do You Really Need Paper?ĭocuments are a necessary means of communication, but not all documents truly need to be physically printed, mailed, sorted, distributed, filed, and stored. Still, replacing most physical documents with digital counterparts is now feasible through the use of technology. Invoices or other communications with customers who insist on paper and mailed correspondence. Tax documents, depending on federal, state, or local jurisdictions.There are some documents that legally require physical printed form and manual signatures: You may never totally eliminate every document or piece of paper flowing through your office. Kelley Connect – Your Paperless Office Solutionĭoes your business run on paper, or is it the other way around?.
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